Administrative Assistant

About the Oregon Health Equity Alliance (OHEA):

OHEA is one of nine Regional Health Equity Coalitions (RHECs) in the state of Oregon. OHEA staff members are staff of our fiscal sponsor, though our work is independent of the fiscal sponsor.

OHEA is a people of color-led collaborative, organized to center and uplift the wisdom of our communities of color through racial justice informed health equity policies and practices, as part of the movement to dismantle white supremacy and shift the imbalance of power. OHEA is guided by four culturally specific organizations, the Native American Youth and Family Center, Future Generations Collaborative, Micronesian Islander Community Organization, and IRCO Africa House.

Position Summary

The Administrative Assistant is responsible for supporting OHEA’s work, assisting in general operations, programs, communications and outreach, and membership in support of OHEA’s broader mission to advocate for racial justice informed health equity policies and practices in Oregon. This position will work closely with staff, membership, and community partners. The ideal candidate is detail oriented, comfortable and experienced with remote work, has strong written and interpersonal skills, and able to track multiple projects.

This is a full-time (30 hours per week), fully benefits-eligible, exempt position, with a general work schedule of Monday through Friday, 9am to 5pm PST. The salary range for this position is $49,000 - $56,000 per year, and the final salary will be based on experience. We use Nonprofit Compensation Associates compensation survey data for the San Francisco Bay Area and Bureau of Labor Statistics and other reputable indices. Praxis provides regular cost-of-living pay changes and substantial employee benefits beyond salary, taking a holistic approach to setting compensation.

Duties and Responsibilities

• Provide administrative support to OHEA leadership and staff.
• Work collaboratively with staff to support programs, events, and projects.
• Maintain an organized filing system of documents.
• Coordinate event and meeting logistics.
• Maintain and update database and data collection.
• Support in purchasing and tracking budget spenddown.
• Coordinate and send out communications, manage general email, and website.
• Assist with scheduling meetings, notetaking, and follow-ups.
• Support grant monitoring and reporting requirements.
• Other duties as assigned.

Qualifications, Education and Experience

• At least years experience in administrative, office support, or clerical roles.
• Strong proficiency with Google Workspace suites, Microsoft Office, Zoom, Canva.
• Familiarity with Mailchimp, Wix, FastDemocracy and/or desire to learn.
• Experience with data entry and maintaining accurate records.
• Ability to work in fast paced environment

Required skills, knowledge, and abilities

• At least 1 year experience in social, racial, gender justice and/or health equity, and coalition building.
• At least 1 year experience with state and county policy and advocacy work such as community organizing, campaign management, lobbying, and/or political field work, and working with culturally specific community based organizations, particularly in developing strategies and collective decision making.
• Facilitation and convening experience and/or desire to learn and grow as a facilitator and convenor lead.
• Excellent organizational and record-keeping skills
• Strong analytical and problem-solving skills
• Strong written and interpersonal communication skills
• Able to work independently and as a team, remotely.
• Lived experience and a deep understanding of health inequities, racial injustice and the impacts of the social determinants of health.
• Understanding of Oregon’s current and historical political and policy-making landscape and process

Desired qualifications: Skills, Knowledge, and Abilities

• Fluent in Spanish, written and spoken
• Experience with anti-oppression and anti-racism work experience and/or training.
• Experience working on issues affecting communities most impacted by health inequities; including but not limited to, Black, Indigenous, and people of color communities, LGBTQIA2+ communities, immigrant and refugee communities, individuals living in rural and frontier communities and disabilities communities

Mental and physical demands

• Fast-paced work environment.
• High level of concentration and attention to detail required.
• Time speaking and listening ranges between 25–50%.
• Extended time sitting or standing, while at a computer.
• Praxis currently works remotely both as an internal team and with our partners based across the United States. Leading and participating in remote video and telephone conferences is required.
• Multiple video conferences per day with camera settings and video camera on.
• Some exposure to hearing, seeing, or imagining traumatic events or social crises within the communities we serve.
• Extensive interaction and communication with colleagues and strangers, virtually.
• Valid driver’s license, clean driving record, and insurance are required for employees driving on Praxis business; driving record checks may be required as well.

Equal Opportunity Employer

The Praxis Project is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, religious creed, disability (mental and physical) including HIV, AIDS, and AIDS-related conditions, medical condition (including cancer and genetic characteristics), genetic information, age, marital status, sexual orientation, military and veteran status, or any other characteristic protected by federal, state or local law.

Praxis participates in I9 & E-Verify. You must be able to prove you are legally authorized to work in the United States. This role may require a background check.

The Praxis Project will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on Praxis operations. Please submit reasonable accommodation requests to [email protected].

Required Training

Praxis is committed to fostering a safe and welcoming work environment. All Praxis employees are required to complete training on preventing harassment and discrimination, managing bias, and creating an inclusive workplace on an annual basis. Ongoing training may be assigned for professional development purposes.

Benefits

Praxis offers a very competitive full-time benefits package including employer-sponsored health, dental, and vision insurance, paid sick leave, paid vacation (15 days in year one of employment), 15+ paid holidays per year, flexible spending accounts, 401k retirement plan with 6% employer match (immediately vested), reimbursement for cell phone and wireless internet usage as well as wellness costs, regular cost-of-living pay adjustments, and more.

OHEA offers annual health and wellness reimbursement stipend, professional development funds, and has two annual extended closures in July and December.

To apply, send your resume and a cover letter that includes how you see this work connected to community organizing and systems change to [email protected], with the subject line “OHEA Administrative Assistant.” Applications will be reviewed on a rolling basis, this job posting will close EOD Wednesday, June 24th.